Careers

Current vacancies

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If you would like to be considered for a job with our team, please select the desired role from our current vacancy list and upload your CV and covering letter via the application form below.

Taylor Maxwell & Co Ltd is accredited by the Equality Accreditation Service and promotes equal opportunities and fair treatment in every aspect of our business. Click here to view our job applicant privacy notice.

Administrative Vacancies

Deputy Invoice Administration Manager, Bristol

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Overview

Reporting to the Invoice Administration Manager, this Deputy role provides support to the manager and invoicing team to ensure that it meets its objective of promptly and accurately processing all trade sales and purchase invoices, in order to achieve the Group’s financial objectives in accordance with the company’s procedures, culture and system.

This position is full time and permanent (35 hours per week).

Detail

  • Daily generation of sales invoices for our offices across both the brick & facades and timber companies.
  • Process purchase invoices from company suppliers and hauliers.
  • Reconciliation of supplier statements and preparation of payments to meet the agreed due dates; liaise with our suppliers to resolve any queries.
  • Liaise with the regional offices to resolve any invoicing issues from orders using the query log system.
  • General office administration including filing and lunchtime reception rota cover.

In addition to the above this role will assist and support the Manager by:

  • Overseeing the entry of timber stock purchases to the system and invoicing of stock sales by the team. This includes responsibility for entering some of the stock arrivals onto the system and invoicing sales.
  • Monitoring the import and export of EDI invoices to ensure that they are correctly processed and investigating and resolving any processing errors.
  • Assisting with training and mentoring the team members.
  • Helping to resolve invoice queries and supplier payment reconciliation queries.
  • Producing information and reports as requested by the Manager.
  • Identifying and suggesting changes to systems and processes to improve efficiency.
  • Providing cover to the Manager during their annual leave.
  • Any other duty deemed by the Directors to be in the interest of the company.

Essential

  • Experience in sales & purchase ledger administration
  • A calm and assertive manner
  • A good team player
  • Experience in stock administration
  • Methodical with an attention to detail and accuracy
  • Excellent organisational skills

Desirable

  • Experience in training and mentoring team members
  • AAT Level 4 or equivalent would be beneficial

Benefits

  • Competitive salary
  • 25 days’ holiday, increasing with years of service
  • Annual company bonus scheme
  • Pension scheme
  • Childcare vouchers
  • Office parking

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so. Click here to view our job applicant privacy notice.

Invoice Administrator, Bristol

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Overview

Due to an increase in trade we are looking for a new member of our invoice administration team based in our Head Office in Bristol. The role will involve promptly and accurately processing all trade sales and purchase invoices in order to achieve the Group’s financial objectives, in accordance with the company’s procedures, culture and system.

The team operates in a vibrant and busy working office environment and adhere to several deadlines every month.

This position is full time and permanent (35 hours per week).

Detail

  • Generate sales invoices on a daily basis.
  • Process purchase invoices in order to prepare suppliers’ payments on due dates.
  • Resolve promptly all outstanding queries on suppliers’ statements.
  • Liaise with the regional offices to resolve any issues with invoicing from orders.
  • Provide information as requested by the Invoicing Team Manager.
  • General office administration including filing and lunchtime reception rota cover.
  • Any other duty deemed by the Directors to be in the interest of the company.

Essential

  • GCSE (or equivalent) Grade C or above in English and Maths
  • Excellent communications, computing and numeracy skills
  • Effective telephone communication with staff across the business, its customers and suppliers.
  • Calm, assertive and a good team player
  • Methodical, attention to detail and accuracy
  • Excellent organisational skills

Desirable

  • Experience in sales & purchase ledger administration
  • Experience in stock administration
  • AAT Level 2/3 or equivalent would be beneficial

Benefits

  • Competitive salary
  • 25 days holiday, increasing with years of service
  • Annual company bonus scheme
  • Pension scheme
  • Childcare vouchers
  • Office parking

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so. Click here to view our job applicant privacy notice.

Marketing and Business Apprentice, Bristol

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Overview

An entry level role into Marketing. Responsibility for the administration and support of the Marketing Director and team.

An Apprenticeship Level 2 Business Administration qualification will be provided to the successful candidate followed by a Level 3 CIM Digital Marketing Apprenticeship once sufficient marketing and office experience has been obtained, enabling the individual to gain sufficient knowledge and career progression opportunities.

This position is full time, permanent (35 hours per week)

Detail

  • Provide administration support to the Marketing Director in his staff training duties.
  • To receive and record all marketing enquiries into the office via telephone and email and allocate to the sales team via the CRM system.
  • Produce Key Performance Indicator (KPI) report for company directors.
  • Monitor and cleanse external email marketing contact lists and ensure compliance with data protection legislation.
  • Log all company CPDs, requested and booked, and provide attendee certificates where required. Respond to initial requests and notify sales team.
  • Review and update company product and project database and work with marketing team to manage future maintenance plan and training.
  • Compile information for new projects, liaise with sales team to collect project assets and update Trello boards and marketing files accordingly
  • Assist in the production of company branded merchandise including banners, brochures and mugs.
  • Assist with print and digital marketing campaigns across multiple channels including social media.
  • Work in partnership with internal stakeholders including sales and IT, and with external stakeholders including marketing and website companies.
  • Any other duty deemed by the directors to be in the interest of the team in achieving its objectives.

Essential

  • Good communication and interpersonal skills
  • Must be able to build and maintain relationships
  • Professional telephone call handling skills
  • Ability to organise and take admin initiatives
  • Administration, organisation and time management skills
  • Ability to work under pressure and make informed decisions
  • Competent use of the most common Microsoft applications such as Word and Excel
  • Must reside within 1-hour commute from the office
  • Ability to work as part of a team An interest in working with people and developing a career within marketing

Desirable

  • Office experience
  • Experience of marketing (training will be provided)
  • Knowledge of the construction industry

Benefits

  • Funded training and time out of the office to attend college and complete Business Administration Diploma
  • Bonus scheme

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so.
Click here to view our job applicant privacy notice.

Customer Administrator Post Order Support, Nottingham

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Overview

Provide frontline support for the existing Post Order Customer Service Team. Process customer and supplier orders, delivery requests and accounts to ensure that customer needs and service levels are achieved.

This position is full time, permanent (35 hours per week)

Detail

  • Answering incoming calls to the office and forwarding calls to the relevant person.
  • General office duties such as visitor reception, administration and filing.
  • Providing cover when staff shortages occur due to holidays / sickness.
  • Checking manufacturers acknowledgements.
  • Giving delivery notification to customers.
  • Create and update orders and delivery requests in accordance with the Company’s procedures.
  • Develop and maintain good and effective working relationships between customers, suppliers and sales staff.
  • Support the sales teams in their objectives.
  • Ensure prompt action and progress of call offs and queries received from customers, suppliers and sales staff.
  • Monitor customer credit status in conjunction with Head Office and ensure that Company Credit Control Procedures are always adhered to.
  • Notify availability concerns to sites and sales staff.
  • Prepare and issue quotes to customers as requested.
  • Any other duty deemed by the Directors to be in the interest of the team in achieving its objectives.

Essential

  • Well-developed telephone call handling skills
  • Must be able to communicate effectively and be polite but assertive when required in difficult situations
  • Must show evidence of being organized and responding promptly
  • Ability to listen properly and to be patient when required
  • Able to work accurately and quickly
  • Ability to work under pressure and make correct decisions
  • Good skills in Word and general Windows environment
  • Evidence of building relationships with customers or suppliers
  • Must reside within commutable distance of the office

Desirable

  • Relevant experience of customer support and admin
  • Knowledge of the construction industry

Benefits

  • Competitive salary
  • 25 days’ holiday, increasing with years of service
  • Annual company bonus scheme
  • Pension scheme
  • Childcare vouchers
  • Office parking

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so. Click here to view our job applicant privacy notice.

Sales Co-Ordinator

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Overview

Working with and providing support to the sales team. Ensuring effective management of sales processes in the delivery of excellent services to our customers and suppliers.

This position is full time and permanent (35 hours per week).

Detail

Role and Responsibilities

  • Liaising with key accounts and being the first point of contact for sales queries
  • Handling front-line telephone calls and responding to request for information
  • Handle customer and supplier queries promptly
  • Co-ordinating logistics from suppliers to customers
  • Processing sales orders, communicating with suppliers
  • Sales administration
  • Maintaining the order and stock systems
  • Support and administration of the stock management process
  • managing shipping documents, call-off process, haulage and delivery confirmations
  • Maintaining the customer and supplier database, ensuring it is accurate and up-to-date at all times
  • Resolving account queries and managing the invoicing and credit notes processes with the team
  • General office duties including filing, mail shots, maintenance of Sales Order Processing system

Essential

  • Proven experience in similar role
  • Well-developed telephone call handling skills
  • Excellent communication and writing skills
  • Excellent numeracy skills
  • Able to work accurately and quickly with attention to detail
  • Ability to work under pressure and make correct decisions
  • Excellent computer skills – Microsoft Office and CRM systems
  • Managing resources effectively
  • Team player, excellent interpersonal skills and the ability to work well with others.

Desirable

  • French speaking
  • Previous experience of working within the construction industry
  • Adaptable
  • Self-motivated, confident and will go above and beyond
  • Located within commutable distance from the office

Benefits

Competitive salary

  • 25 days’ holiday, increasing with years of service
  • Annual company bonus scheme
  • Pension scheme
  • Childcare vouchers
  • Office parking

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so. Click here to view our job applicant privacy notice.

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