Overview
As a Trainee Accounts Assistant within Taylor Maxwell, you will assist the finance department in their daily tasks and aid them in meeting the Companies' financial objectives.
You will be provided with internal training in all areas of the Finance Department, spending time with the Invoicing, Credit Control and Accounts teams.
In addition to internal training, you will complete an Accounts / Finance Assistant Apprenticeship (Level 2) or Assistant Accountant Apprenticeship (Level 3), depending on your previous experience.
This is a full-time permanent role, 35 hours per week, Monday to Friday. Based at Taylor Maxwell's Head Office in Clifton, Bristol.
Responsibilities
You will work across the accounting functions, learning and supporting the Accounts, Credit Control and Invoicing team. Your duties will include:
Accounts
- Checking and entering stock purchase invoices
- Supporting stock reconciliation schedules
- Working with the commercial team to resolve stock purchase invoice queries
- Financial reconciliation of stock across the group
- Raising of payments to UK and foreign suppliers
- Liaising with invoicing department to manage payment of invoices
- Bank reconciliations
- Allocation of intercompany transfers
- Update fixed asset register and posting of various journals to ledger
- Analysing & posting quarterly accruals and prepayments schedules for the Group
- Management and distribution of incoming emails to the accounts team mailbox
- Entry of all overhead invoices and reconciliation of supplier statements
- Review and maintenance of digital records
- Assisting the Company Accountants including supporting schedules to the management accounts and expenses processing and reimbursement
- Payment of cheques received into the local branch of our bank
Credit Control
Support the Credit Controllers in ensuring outstanding monies are paid on time, that debts are fully insured under the credit insurance policy and overdue monies are promptly dealt with.
- Credit Insurance – ensuring adequate cover is in place by; obtaining accurate information for new customer account limit applications, requesting increased credit limits, updating credit limits, returning credit limits not required and database housekeeping
- Cash collection – up to & including issue final demands, obtaining PODs from our suppliers, confirming payment dates with customers, resolving invoice queries. Build internal relationships to improve processes and communications.
- Cash Postings – posting and allocation of cash receipts. Taking payments by card, downloading bank statements and updating customer accounts notes for remittances received.
- Produce monthly customer statements.
Invoicing
- Promptly and accurately process all trade sales and purchase invoices
- Daily generation of sales invoices
- Liaise with the regional offices to resolve any issues with invoicing from orders
- Process purchase invoices and prepare suppliers' payments on due dates
- Promptly resolve all outstanding queries on suppliers' statements
- Adhere to weekly and monthly deadlines
- Provide information as requested by the Invoicing Team Manager
- General office administration, including answering the phone
Who are we looking for?
Essentials
This role requires:
- A good team-player, with ability to work as part of a team or with autonomy
- Excellent communications skills, written and verbal, to persuade customers to pay on time and liaise with internal teams
- Individual must be confident speaking on the phone. Due to the nature of this role, large portions of time will be spent on the phone speaking with customers and suppliers
- Attention to detail and able to work accuracy
- Excellent organisational skills
- This role also requires good computer skills
- Calm but confident manner
- Able to work to and achieve deadlines
- Ability to build good working relationships
These skills will be necessary to build positive relations with our internal and external customers.
Desirable
- Office experience
- Experience in accounting, purchase ledger or credit control
- Knowledge of accountancy software
- Experience of using Microsoft Dynamics
- Knowledge financial regulations
- Experience of the Construction Industry
Benefits
- Fully funded Apprenticeship accounts qualification at level 2 and/or 3
- Annual company bonus scheme, up to 10% of basic salary
- 25 days’ holiday, increasing by 1 day every 2 years, up to a maximum of 30 days
- Annual leave purchase scheme - option to buy an additional 3 days’
- Employee Assistant Programme (EAP)
- Cycle to work scheme
- Office car parking
- Enhanced Sick Pay
- Life assurance
- Smart casual attire and dress down Fridays
All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so. Click here to view our job applicant privacy notice.
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